Welcome to the Help page! Here, you’ll find information on basic searching, advanced searching, and additional features that can be found on the search interface.
You can search different collections in this site - select one from the menu at the top.
Further information on the services offered by the agencies participating in this site, including placing orders for materials, is available after selecting a collection or agency from the menu at the top.
You can conduct searches by entering search terms into the main search bar after selecting a collection. The main search bar can be used to search all collections at the same time. Type in your search terms and then click the "Search" button or hit the "Enter" key.
While searching, keep in mind that you have access to the following helpful features.
Automatic Spelling Corrections and "Did you mean" Search Suggestions
As you enter search terms in the main search bar, suggested topics or names will come up automatically for you to choose from. If your initial search does not bring up any results, the system will suggest alternate searches that are known to bring back results.
Narrowing Down Your Search
If you run a search and get a lot of search results, you can choose to refine your search by using the "Narrow By" options. The search results will automatically update as you narrow your search, and your results can be refined by using any combination of the "Narrow By" menu options.
Brief and Detailed Views
You can view more information about each item in your search results by clicking on the name of the item. Clicking on the item name a second time will bring back the brief view of the item.
You can save items that you’re interested in to a temporary list by clicking on the "Add to list" button. If you would like to remove an item from the list, click on the "Remove" button. Multiple items can be added to the list, across different searches. To view your list, select the "My List" link or button.
There is an Advanced Search form to help you build more complex searches if you are looking for a particular item or researching a very specific topic. To access the Advanced Search form, click on the "Advanced Search" link under the main search bar, and select the "Advanced Search" tab if it’s not already selected.
To create an advanced search, use the "Select a field" drop down menu to select a field that you would like to search, and then type in your search terms. You can search up to 3 fields at once to help narrow down your search results.
You can also click and drag the stoppers on the timeline to narrow down your results by date, or manually enter a date range in the "From Date" and "To Date" boxes.
Additional options may be available, such as selecting which collection(s) you are interested in searching and what media types you wish to find (e.g., limiting your results to images only).
Once you have finished filling out the form, click the "Search" button to run your search. Alternatively, you can choose to start over by clicking the "Clear Form" button.
Browsing indexes is a way of exploring the collections if you do not have a specific topic in mind. To access the Browsing options, click on the "Advanced Search" link under the main search bar, then select one of the "Browse" tabs. For example, if you want to explore all the different subjects that are covered in the collections, click on the "Browse Subjects" tab.
Each Browse tab is displayed alphabetically. You can scroll down the page to look through all the possibilities, or you can narrow down the options by selecting a letter from the alphabet menu at the top of the list. The number next to each option tells you how many matching items there are in the collections. To view the matching items, click on the option and the results will open up automatically.
You can combine search terms with the AND, OR, and NOT Boolean operators (typed out in all capitals).
Multiple search terms are automatically assumed to be combined with AND, but you can combine the search terms explicitly by typing out AND between the terms. Use AND for searching when you want results that match both (or more) search terms.
e.g., to search for documents that contain both forest and rock, in the search bar, type:
forest AND rock
To look for records that match any one of your search terms, use OR.
e.g., to search for documents that contain either forest or rock, in the search bar, type:>p>
forest OR rock
Use NOT if you would like to include one search term but exclude another.
e.g., to search for documents that contain forest but do not contain rock, in the search bar, type:
forest NOT rock
To search for an exact phrase, enclose the phrase in quotation marks in the search bar.
e.g., to search for documents that contain the exact words rock in a forest, type:
"rock in a forest"
Wildcard searches can be used when you do not know the exact term you are searching for, or if you wish to look at variations of your search term.
e.g., to find results that match text or test, you can use the ? symbol and search for:
The ? symbol is used in place of a single character. To search for multiple unknown characters, use the * symbol.
e.g., to find results that match test, tests, tester, testing, or any other variation that begins with test, search for:
The * symbol can be used in the middle of a term.
e.g., to find test, tempest, tenet, etc. (i.e., any words that begin with "te-" and end in "-t"), search for:
You can also use the ? and * symbols at the start of a term.
e.g., to search for test, harvest, forest, etc. (i.e., any words that end in "-est"), search for:
To search for documents that have two terms within a certain number of words of each other, use the ~ symbol with a number.
e.g., to search for the terms forest and rock within 10 words of each other, search for:
where the desired terms are in quotation marks, followed immediately by the ~ symbol and a number.
The ~ symbol can also be used for approximate searches, but only when a single word is being searched.
e.g., to search for terms that are similar in spelling to cat, search for:
This will bring back results that match terms like bat, rat, mat and hat, in addition to cat.
To perform a range search, use the [ ] symbols and the word TO (in all capitals).
e.g., if you’re searching for names that fall alphabetically between Hudson and Gibson, search for:
[Hudson TO Gibson]
You can also search a range of numbers using the same method.
e.g., if you’re searching for documents from between 2006 to 2008, search for:
[2006 TO 2008]
To give one search term more importance over another, you can use the ^ symbol followed by a number.
e.g., if you want to search for documents with both forest and rock, but forest is the more important search term, search for:
which will give the term forest 5 times the value of the term rock.